Effective Date: June 23, 2020
This Policy describes how we collect, use, protect and disclose personal information we obtain when you visit and access features on our websites (collectively, our “Sites”), when you interact with us or when you provide us with information. You can access our Sites in many ways, including from a computer or mobile device, and this Policy will apply regardless of the means of access. This Policy also describes our collection and use of personal information that we obtain from third parties, including third party social media sites and applications where we post content or invite your feedback or participation. ECEC cannot control the privacy policies or practices of third parties and cannot control the actions of people we do not employ or manage. You should always check the privacy policies of any website you visit and your browser’s privacy settings.
- Personal Information Collected By and Through Our Sites
When we refer to “personal information” in this Policy, we refer to any information that identifies, relates to, describes, references or is capable of being associated with or linked to a particular individual. We will not collect any personal information except as described in this Policy or use any personal information we collect for materially different, unrelated or incompatible purposes without providing you notice.
Personal Information we Collect From You
When you use our Sites, you may be required or otherwise choose to provide certain personal information directly to us to request more information about our organization, to sign up for our newsletter, to send communications or to otherwise interact with us or the functionalities available on our Sites. The information we may collect includes your first and last name, your email address, your phone number, your date of birth and your geographic location.
We may, now or in the future, allow you to register for an account on our Sites. When you register for an account, we may access and collect the personal information you provide as part of your account creation, which may include your first and last name, contact information, email address, date of birth, phone number, username and password. We will also collect and maintain information about your use of your account and interactions with our Sites.
When you interact with us through our Sites or otherwise for any reason, including requesting additional information, sending us correspondence, or otherwise, you may choose to provide us with personal information about you.
All personal information you provide us will be collected, used, shared and stored in accordance with this Policy.
Personal Information we Collect from Third Parties
We may collect your personal information from third party business partners such as social media sites, ad networks and analytics providers.
We may also collect your personal information from others that refer you to our Sites or our organization.
Personal Information we Automatically Collect
When you use our Sites, our servers automatically record information that your browser or device sends whenever you visit a website or utilize an application. This information may include your IP address, the type of device you are using, your internet service provider or mobile carrier, your device identifiers, your mobile telephone number, your geographic location and your activities on the Sites, including the links you click, the pages or screens you view, your session time, the number of times you click a page/screen or use a feature on the Sites, the date and time you click on a page or use a feature and the amount of time you spend on a page or using a feature.
Like many websites, our Sites also use “cookie” technology to collect additional website usage data and to improve our Sites and our services. A cookie is a small data file that we transfer to your computer’s hard disk. A session cookie enables certain features of the Sites and is deleted from your computer when you disconnect from or leave the Sites. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to our Sites. We may use both session and persistent cookies to better understand how you interact with our Sites, to monitor aggregate usage by our uses and web traffic routing on out Sites, and to improve our Sites and Services. You may also be able to configure your computer or mobile device to limit the collection of these “cookies,” but that limitation may also limit our ability to provide all of the services or functionalities of the Sites. For more information about cookies, including how to set your internet browser to reject cookies, please go to www.allaboutcookies.org.
We may also automatically record certain information from your computer or device by using various types of technology, including “clear gifs” or “web beacons.” This automatically collected information may include your IP address or other device address or ID, web browser and/or device type, the web pages or sites that you visit just before or after you visit our Sites, the pages or other content you view or otherwise interact with on our Sites and the dates and times that you visit, access or use our Sites. We may also use these technologies to collection information regarding your interaction with email messages, such as whether you opened, clicked on or forwarded a message, to the extent permitted under applicable law.
Please note that we have not yet developed a response to browser “Do Not Track” signals, and do not change any of our data collection practices when we receive such signals. We will continue to evaluate potential responses to “Do Not Track” signals in light of industry developments or legal changes.
Personal Information Collected by Third Parties
Our Sites may contain links to other websites. The fact that we link to a website is not an endorsement, authorization or representation of our affiliation with that third party. We do not exercise control over third party websites. These other websites may place their own cookies or other files on your computer or mobile device, collect data or solicit personal information from you. Other websites follow different rules regarding the use or disclosure of the personal information you submit to them. We are not responsible for the content, privacy and security practices, and policies of third party sites or services to which links or access are provided through our Sites. We encourage you to read the privacy policies or statements of the other websites you visit.
- How We Use the Personal Information We Collect
ECEC collects and uses personal information for the following purposes:
- to personalize user experience;
- to coordinate communications;
- to provide you with the information you request;
- we may use information in the aggregate to understand how users as a group use our resources and other information provided on our Sites;
- to improve our Sites; and
- to send you information about ECEC and other topics we think will be of interest to you.
We may also use information in the aggregate to understand how our users as a group use the Sites.
- Who We Share Your Personal Information With
ECEC may disclose your personal information to third parties:
- in situations where sharing or disclosing your personal information is necessary or required to facilitate a service, feature or communication you request or instruct us to send to you or on your behalf;
- to assist in coordinating our marketing and advocacy efforts we administer or support;
- who are our subsidiaries or affiliates with assurances that they will treat your personal information in a manner that is consistent with this Policy;
- with your consent and/or where disclosure is required or permitted by law;
- if, in ECEC’s reasonable judgment, it is necessary to enforce compliance with our internal policies or to protect our Sites, employees, volunteers or others; and
- who are involved in any acquisition, merger, consolidation or similar type of transaction with us.
ECEC may also be required to use or disclose your personal information in connection with a legal action or other proceeding, including without limitation, in response to a court order or a subpoena. We also may disclose such information in response to a law enforcement agency’s request.
ECEC may disclose your personal information in response to lawful requests by public authorities, and to meet national security or law enforcement requirements.
Except as set forth in this Policy, or as specifically agreed or instructed by you, we will not disclose your personal information to any other third party.
- Email Opt-Out
From time to time (and with your consent when required), you may receive periodic mailings or emails from us with news or other information about our events, volunteer activities and other efforts. If at any time you wish to stop receiving mailings or emails from us, please send us an email to ECEC@ececonsortium.org with the phrase “Privacy Opt Out: ECEC Social Mailings” in the subject line, or write to us at the address provided below, and we will remove you from our mailing list.
Alternatively, for email communications, you may opt-out of receiving such communications by following the unsubscribe instructions set forth in most email messages from us. Your unsubscribe request or email preference changes will be processed promptly, though this process may take several days. During that processing period, you may receive additional emails from us.
ECEC is committed to protecting the security of the personal information you provide to us and that we collect about you. We maintain commercially reasonable safeguards to maintain the security and privacy of personal information that you provide to us. Nevertheless, when disclosing personal information, you should remain mindful that there is an inherent risk in the use of email and the internet. Your information may be intercepted, collected illegally and used by others without your consent. We cannot guarantee the security of any information you disclose online, and you do so at your own risk.
- Underage Persons
Our Sites and activities are not directed to children under the age of 13. We do not knowingly collect or allow the collection of personal information via our Sites from persons underage, pursuant to applicable law and regulations. We do not knowingly collect or allow the collection of personal information via the Sites from persons under the age of 13. If we learn that we have collected the personal information of someone under the age of 13, we will take appropriate steps to delete this information. If you are a parent or guardian of someone under the age of 13 and discover that your child has submitted personal information, you may contact us at ECEC@ececonsortium.org and ask us to remove your child’s personal information from our systems.
- California Privacy Rights
If you are a California resident, you have the right to request information from us regarding the manner in which ECEC shares certain categories of personal information with third parties for their direct marketing purposes, in addition to the rights set forth above. Under California law, you have the right to send us a request at the designated address listed below to receive the following information:
- the categories of personal information we disclosed to third parties for their direct marketing purposes during the preceding calendar year;
- the names and addresses of the third parties that received the information; and
- if the nature of the third party’s business cannot be determined from their name, examples of the products or services marketed.
This information may be provided in a standardized format that is not specific to you. The designated email address for these requests is ECEC@ececonsortium.org.
- Notice to Individuals Outside the United States
At this time, our Sites are based in, and solely intended for residents of, the United States. If you are not a resident of the United States, please do not provide any personal information to us through the Sites. If you have any questions or requests, you may contact us at ECEC@ececonsortium.org.
- Your Consent and Updates to this Policy
You agree that your use of our Sites and otherwise providing us with personal information constitutes your agreement with this Policy. ECEC reserves the right to change this Policy at any time. If we decide to change this Policy, we will post those changes on this page so that you are always aware of what personal information we collect, how we use it and under what circumstances we disclose it. As we may make changes to this Policy from time to time without notifying you, we suggest that you periodically consult this Policy. Your continued use of the Sites after the effective date of any modification to this Policy will be deemed to be your agreement to the changed terms.
- Contact Us
If you would like to update or correct your personal information or modify your communication preferences, or if you have questions regarding our Policy or how we use personal information we collect, please contact us at:
The Early Care & Education Consortium
1155 F Street NW, Suite 1200
Washington, DC 20004